Secretary Responsibilities

Purpose of the seat:

Purpose of the seat: Maintains the institutional memory and governance integrity of ODPF.

Core duties:

• Take minutes at all board meetings
• Maintain official records (bylaws, policies, resolutions, attendance)
• Ensure proper notice of all meetings is given
• Maintain corporate records book and ensure compliance with Texas nonprofit law
• Assist with annual filings to the Texas Secretary of State

Ideal candidate:

Executive assistant with corporate governance experience, compliance professional, or experienced nonprofit administrator.

Time commitment:

6–8 hours per month (board meetings, Executive Director check-ins, occasional public representation)

Term:

6-months to 1 year term, renewable

Key expectations:

Detail-oriented and reliable; strong written communication; comfortable with governance documentation; willing to be the keeper of records.